Graduate Studies (GS) advocates on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars in ways that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes more than 100 dynamic degree programs, and a diverse and interactive student body from around the world.

The division of Graduate Studies (GS) embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services, including protected veterans. In acknowledgement of historical and current injustices faced by marginalized members of our global UC Davis community. We are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Under the general supervision of the division Budget Manager, the Professional Development Programs Coordinator supports the Associate Dean of Graduate Students and Postdoctoral Scholars and other professional directors all of whom are responsible for programs designed to help graduate students and postdoctoral scholars succeed.

This role will assist with program coordination including scheduling and supporting events, responding to inquiries from faculty, staff and prospective graduate students and postdoctoral scholars, budgetary management, and communications updates including website maintenance. As a key resource supporting multiple programs: Graduate Pathways Institute (GPI), Professors for the Future (PFTF), Graduate Mentoring Initiative, Mentoring Up, Faculty Academy and Postdoctoral Scholars initiatives, the incumbent provides essential program coordination, administrative support, and management. As a first point of contact, makes independent judgments, decisions, and recommendations that includes intake and triage of requests and manages scheduling, communications, and workflow tracking.

Position Information

PHYSICAL DEMANDS

·       Mental Demands: Analytical and Problem Solving - Constantly, Confidentiality - Constantly, Constant Interruptions - Frequently, Customer Contact - Constantly, Detailed Work - Occasionally , Language - Occasionally , Multiple Concurrent Tasks - Constantly, Reading (documents or instruments) - Frequently, Reasoning - Frequently, Training - Occasionally , Verbal Communication - Occasionally , Written Communication - Frequently

·       Physical Demands: Carrying - Occasionally, Attendance - Constantly, Sitting - Constantly, Speaking - Occasionally , Standing - Frequently, Walking - Frequently, Writing - Frequently, Grasp - Occasionally , Talk or Hear - Constantly

·       Lifting Requirements: Up to 25 Pounds (Light) - Occasionally

·       Visual Acuity Requirements: Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Constantly

·       Noise Conditions: Quiet Noise Conditions - Occasionally , Moderate Noise Conditions - Constantly, Loud Noise Conditions - Occasionally

·       Equipment Used to Perform the Duties: Calculator - Occasionally , Computer and Peripheral Equipment - Constantly, Copier - Occasionally , Fax - Occasionally , Scanner - Occasionally , Telephone - Occasionally

WORK ENVIRONMENT

·       First 30 days in office and then optional hybrid schedule available as approved by supervisor.

·       Division flexible/hybrid schedule available as approved by the Vice Provost/Dean.

·       Work occasional overtime including evenings, nights, and weekends.

·       May be required to work in an open and/or shared office environment with multiple interruptions.

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271  

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Experience researching, assembling, and summarizing data. Analytical skills to evaluate information and apply appropriate principles required to accurately record data and retrieve information as required.

·       Financial management experience to interpret and analyze data from a variety of sources, prepare budgets, and present financial information in understandable formats.

Minimum Knowledge, Skills, and Abilities (KSA):

·       With minimal supervision, exercise efficient time management, establish priorities, meet deadlines under pressure, handle diverse tasks and assignments, and be flexible in order to accommodate and respond to direction from multiple sources.

·       Take initiative and exercise independent judgment.

·       Maintain excellent working relationships with other Graduate Studies staff and other campus units. Work cooperatively and effectively as a team member.

·       Maintain confidentiality and exercise discretion. Maintain composure under heavy workload sufficient for effective performance, conflicting priorities, and other demands.

·       Skills in computer systems, spreadsheets, database management, word processing, and presentation software, using local networks and e-mail. Skill in applying various software programs to accomplish assignments. Proficient in follow through skills.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience with scheduling and supporting events.

·       UC budgeting and advanced accounting experience (Excel preferred).

·       Experience interpreting and applying policies and procedures (UC preferred).

·       Marketing or website experience.

Preferred Knowledge, Skills, and Abilities (KSA):

·       Learn new information, synthesize, and evaluate data from a variety of sources, prepare reports and make prudent recommendations for a plan of action.

·       Attempt unfamiliar assignments and respond with flexibility to requests for assistance from faculty, staff, and students.

·       Learn new information, synthesize, and evaluate data from a variety of sources, prepare reports and make prudent recommendations for a plan of action.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.